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For Company Secretaries
LexVio for Company Secretaries
LexVio holds the secretarial calendar, the governance record and the disclosure obligations of every entity you handle in one system. The Company Secretary's time then goes into advising the board rather than reconstructing what falls due next month across eleven companies.
The daily reality
I run the calendar for eleven entities, each with its own incorporation date, financial year end, board cycle and AGM date, and one missed date turns into a compounding application under Section 441 of the Companies Act, 2013.
Board papers go out days before the meeting, and a large part of that time goes into re-checking that the resolutions match what Section 179 read with the Companies (Meetings of Board and its Powers) Rules, 2014 actually requires to be done at a meeting.
For the listed entity, a Regulation 30 question arrives at eight in the evening, is this material and has the clock already started, and there is nobody to hand it to.
Minutes, statutory registers and Section 184 disclosures sit across email, a shared drive and a physical file, and an audit is the moment I discover which version everyone treated as final.
What LexVio does for you
Every MCA/ROC obligation on one calendar
LexVio's automated filing calendar carries each entity's recurring obligations with 14-day pre-deadline alerts, covering duties such as the annual return under Section 92 of the Companies Act, 2013 and the filing of financial statements under Section 137. LexVio describes the obligation rather than naming a portal form, because MCA has migrated forms across portal versions and the currently notified form should be confirmed at the time of filing.
SEBI monitoring for listed entities, with a change feed
Compliance monitoring covers SEBI as one of exactly four regulators, alongside RBI, MCA/ROC and GST, and the regulatory change feed surfaces amendments as they are notified. That matters most for LODR obligations that run on a clock, such as material event disclosure under Regulation 30, financial results under Regulation 33 and corporate governance reporting under Regulation 27, where the currently notified timeline should be confirmed before you rely on it.
Drafting the governance record, with the changes visible
AI drafting and rewriting produces first drafts of notices, resolutions, minutes and disclosure letters, and every subsequent edit exports as a tracked-change redline in Word so the board can see exactly what moved between versions. Compliance with Secretarial Standards SS-1 and SS-2 issued under Section 118(10) of the Companies Act, 2013, and the accuracy of what the board actually resolved, remain the Company Secretary's responsibility.
Vault and Workflows for the secretarial file
Vault and Workflows are two of LexVio's five unified modules, alongside Legal, Compliance and Tax, so the documents an entity generates and the review steps they pass through sit in the same system as that entity's compliance calendar. Vio answers questions against a single document, a notice, a resolution or an agreement, without that document leaving the record.
Nexus across a group of entities
Nexus searches portfolio-wide rather than one company at a time, benchmarks clauses across the documents you hold, and raises drift alerts where papers that should be consistent across group entities are not. For a secretarial team running a holding company and several subsidiaries off the same templates, that converts eleven separate checks into one.
How it fits your workflow
- 1
Map every entity you are responsible for
Each company, its constitutional documents and its statutory record go into Vault, and its recurring obligations are placed on the automated filing calendar. Fourteen-day pre-deadline alerts are set so preparation begins while the board still has time to meet and approve.
- 2
Draft, circulate and record
AI drafting and rewriting produces the first draft of the notice, agenda note, resolution or disclosure, and Workflows routes it for review. Edits return as tracked-change redlines in Word, so the version that goes into the minute book carries a visible history of how it got there.
- 3
Watch what changes, across regulators and across entities
Compliance monitoring across SEBI, RBI, MCA/ROC and GST plus the regulatory change feed report amendments as they are notified, and Nexus drift alerts flag where group entities have stopped matching each other. You decide what each change means for each company and advise the board accordingly.
Common questions
Does LexVio file with the MCA on my behalf?
No. LexVio tracks the obligation on an automated filing calendar and alerts you 14 days before the due date; the filing is made by you on the MCA portal under your own certification. LexVio deliberately describes the obligation, for example the annual return required by Section 92 of the Companies Act, 2013 or the filing of financial statements under Section 137, rather than naming a form number, because MCA has migrated forms across portal versions and the currently notified form must be confirmed at the time of filing.
Can LexVio prepare board minutes?
LexVio's AI drafting and rewriting can produce a first draft of minutes, notices and resolutions, and edits export as tracked-change redlines in Word. The minutes themselves remain the Company Secretary's record: Section 118 of the Companies Act, 2013 and the Secretarial Standards issued under Section 118(10) govern how proceedings are recorded, entered and signed, and whether the draft accurately reflects what the board resolved is a matter for your judgement and the chairperson's approval, not for software.
We act for a listed company. Does LexVio cover SEBI LODR obligations?
LexVio's compliance monitoring covers SEBI as one of exactly four regulators, along with RBI, MCA/ROC and GST, supported by an automated filing calendar, 14-day pre-deadline alerts and a regulatory change feed. Treat the calendar as a working map rather than a legal opinion: the disclosure timelines in the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, particularly under Regulation 30, have been amended more than once, so confirm the currently notified timeline before disclosure. Whether an event is material under Regulation 30 read with Schedule III remains a judgement for the company, its policy and its board.
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Bring a real contract or a live filing deadline. Half-hour walkthrough, no slides.